What is CBHE?
– improve the quality of higher education and enhance its relevance for the labour market and society
– improve the level of competences and skills in Higher Education Institutions by developing new and innovative education programmes
– enhance the management, governance and innovation capacities of Higher Education Institutions
– increase the capacities of national authorities to modernise their higher education systems, by supporting to the definition, implementation and monitoring of reform policies
– foster regional integration and cooperation across different regions of the world through joint initiatives, sharing of good practices and cooperation.
In this way, Capacity Building projects also promote voluntary convergence with EU developments in the field of higher education. Moreover, people to people contacts help raise intercultural awareness and promote mutual understanding between the Programme and Partner Countries.
This action is centrally managed by EACEA.
Presentation about action you can find on our website under Publications section.
Who can participate in a Capacity Building project?
– any public or private organisation offering higher education degrees or other recognised tertiary education level qualifications (defined as Higher Education Institution and recognised as such by the competent national authority) or
– any public or private organisation active in the labour market or in the fields of education, training and youth. For example, such organisation can be:
— a public, private small medium or large enterprise (including social enterprises)
— a public body at local, regional or national level (including ministries)
— a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions
— a research institute
— a foundation
— a school/institute (on any level, from pre-school to upper secondary education, including vocational education and adult education)
— a non-profit organisation, association, NGO (including national or international associations or networks of Higher Education Institutions, students or teachers associations, etc.)
— an inter-company training centre
— a cultural organisation, library, museum
— a body providing career guidance, professional counselling and information services
Each participating organisation must be located in a Programme Country or in an eligible Partner Country.
Higher Education Institutions (Higher Education Institutions) located in a Programme Country must hold a valid Erasmus Charter for Higher Education (ECHE). An ECHE is not required for participating
Higher Education Institutions in eligible Partner Countries. (However for the Special Mobility Strand – Higher Education Institutions located in eligible Partner Countries must have established inter-institutional agreements with all partner Higher Education Institutions , endorsing the principles set in the ECHE).
Associations or organisations of Higher Education Institutions dedicated to the promotion, improvement and reform of higher education, as well as to co-operation within Europe and between Europe and other parts of the world, are eligible.
International governmental organisations may participate as partners in Capacity Building projects on a self-financing basis.
Can all participating organisations also apply as coordinating institution?
– a Higher Education Institution
– an association or organisation of Higher Education Institutions
– only for Structural Projects: a legally recognized national or international rector, teacher or student organisation located in a Programme country or in an eligible Partner Country.
The coordinating organisation applies on behalf of all participating organisations involved in the project.
Can the coordinating institution be in the Partner Countries?
Is there a limit to the number of Capacity Building projects that an institution can participate in for each Call?
What are the advantages for Programme Countries in participating in Capacity Building projects?
Can all non-EU countries participate in a Capacity Building project?
Countries from Regions 11 (industrialised countries) and 12 are not eligible to apply for the Capacity Building in Higher Education strand – but they can apply for other strands.
Please consult section A “Eligible Countries” in the Erasmus+ programme guide for the complete list of countries corresponding to the different regions.
Can I propose a cross-regional cooperation project between Partner Countries in different region under the Capacity Building action?
What languages do projects work in?
What is the minimum number of partner institutions in a Capacity Building project?
– At least one eligible Partner Country must be involved in the project. If the project involves more than one eligible Partner Country, these countries can be from the same region 2 or from different Partner Country regions covered by the Action.
– Minimum two Higher Education Institutions from each of the eligible Partner Countries taking part in the project.
– At least three Programme Countries, with a minimum one Higher Education Institution from each of the Programme Countries taking part in the project.
– At least as many Partner Country Higher Education Institutions as there are Programme Country Higher Education Institutions in the consortium.
In Partner Countries where the number of Higher Education Institutions is lower than 5 or in cases where one single institution represents more than 50% of the overall student population of the country, a derogation to the rule will be applied and applications counting only one Higher Education Institution for those countries will be accepted.
Where an association, organisation or network of Higher Education Institutions is involved, the requirements for the minimum number of participating organisations indicated above must be fulfilled, counting the association / organisation / network as only one partner from the country where the headquarters is based.
Which institution of the Capacity building Consortium is responsible for the overall management of the project in terms of accounting and financial responsibility?
For how long will selected Capacity building projects receive funding? Is it possible to receive a funding period extension?
As a general rule, no extension to the eligibility period beyond the defined duration will be granted. However, if after the signing of the agreement and the start of the project it becomes impossible for the consortium, for duly justified reasons, to complete the project within the scheduled period, an extension of the eligibility period may be exceptionally granted.
Can students participate in a Capacity Building project?
However, individuals such as students, academic staff and university administrators can participate in the framework of a project, on limited and short term mobility, but only if it achieves the project’s objectives. Additionally, a Special Mobility Strand is available for Partner countries from Regions 1, 2 and 3.
What is the Special Mobility Strand ?
evaluation of the proposal and on the budget available.
Student mobility can comprise of either a study period abroad at a partner Higher Education Institutions, or a traineeship (work placement) abroad in an enterprise or any other relevant workplace. Study periods abroad may include traineeship periods as well.
To ensure high quality mobility activities with maximum impact on the students, the mobility activity has to respond to the students’ degree-related learning and personal development needs. The study period abroad must be part of the student’s study programme to complete a degree and should last from 3 to 12 months.
Staff mobility activities may include teaching assignments allowing Higher Education Institutions teaching staff or staff from any participating organisation to teach at a partner Higher Education Institution abroad. It can also consist of a training period to support the professional development of teaching and non-teaching staff.
Interested student and staff should apply to the coordinating institution of the project. Students and
staff cannot directly apply to set up a Capacity Building project.
What is the difference between Joint Projects and Structural Projects?
– Developing new curricula or improving existing ones
– Improving governance and management systems
– Building relations between Higher Education Institutions and relevant socio-economic actors Structural projects operate at macro level and target national higher education systems and policies.
They involve activities such as:
– Modernisation of policies, governance and management of higher education systems
– Strengthening relations between higher education systems and the wider socio-economic environment
Do Capacity-Building projects have to comply with certain priorities?
Which EU funding instruments are used in the financing of Capacity Building Projects?
Instrument for Pre-accession Assistance – IPA. The IPA is the European Union’s financial instrument for the pre-accession process. Assistance is provided on the basis of the European Partnerships of the potential candidate countries and the Accession Partnerships of the candidate countries, namely the Western Balkans and Turkey. The IPA is a flexible instrument and provides assistance which is linked to the progress made by the beneficiary countries and their needs, as shown in the Commission’s evaluations and annual strategy papers.
European Neighbourhood Instrument – ENI. The ENI provides financial support for the European Neighbourhood Policy (ENP) and ENP countries plus Russia. The main objective of the ENP is the
mutual interest of the EU and its neighbours in promoting reform, the rule of law, stable democracies and prosperity – prosperity, security and stability – throughout the neighbourhood of the enlarged European Union. The ENI is a “policy driven” instrument that operates in the framework of the existing bilateral agreements between the European Union and the neighbouring countries.
Development Cooperation Instrument – DCI. Under this instrument, the European Union finances measures aimed at supporting geographic cooperation with the developing countries included in the list of aid recipients of the Development Assistance Committee of the Organisation for Economic Cooperation and Development (OECD/DAC). Its aim is to improve development cooperation whose objectives are poverty reduction, sustainable economic and social development and the smooth and gradual integration of developing countries into the world economy.
The European Development Fund (EDF). The EDF covers cooperation with African, Caribbean and Pacific Countries (ACPs) and Overseas Countries and Territories (OCTs). It provides financial support in the fields of economic development, social and human development and regional cooperation and integration.
Partnership Instrument – PI. This instrument does not fund Capacity Building Projects. The Partnership Instrument is the successor of the instrument for cooperation with industrialised countries, ICI (2007-2013). Its overall objective is to advance and promote EU interests by projecting the external dimension of EU internal policies (e.g. competiveness, research and innovation, migration) abroad and to address major global challenges (e.g. energy security, climate change, environment).
The PI would allow the EU to pursue agendas beyond development cooperation with industrialised countries, emerging economies, and countries where the EU has significant interests. Concretely, the
Partnership Instrument would allow supporting a wide range of actions from climate change action to tackling intellectual property rights, from fighting human trafficking to protecting the environment, from market access to energy security.
What is the overall budget available for a Capacity-building project?
Partner countries: Region 1 to 9 (Regions 1 (Western Balkans), 2 (Eastern Partnership countries), 3 (South-Mediterranean countries), 4 (Russian Federation), 5 (Asia), 6 (Central Asia), 7 (Latin America), 8 (Iran, Iraq, Yemen), 9 (South Africa)
Min. amount for Joint and Structural Projects: € 500,000
Max. amount for Joint and Structural Projects : € 1,000,000
The size of the grant should be clearly consistent with the project scope and the number of Partner Country institutions involved in the partnership.
Which type of costs will be covered in a Capacity Building Project?
The EU grant will be calculated on the basis of the following five items:
– a contribution to the staff costs in the form of standard unit-costs.
– a contribution to the travel costs in the form of standard unit-costs.
– a contribution to the costs of stay in the form of standard unit-costs.
– an estimation of the real costs of the equipment necessary to implement the project.
– an estimation of the real costs of subcontracting necessary to implement the project.
Although the implementation of the project may require other types of expenditure, this expenditure will not be taken into account for the calculation of the grant proposed. As a result, they will have to be covered by co-funding by the institutions themselves.
How will Capacity Building projects for Higher Education be selected and what are the selection criteria?
Submitted proposals are assessed by the experts according to published award criteria . There are four main award criteria:
– Relevance of the project (30%)
– Quality of project design and implementation (30%)
– Quality of project team and cooperation arrangements (20%)
– Impact and sustainability (20%)
More details on this will be available once the new edition of the Programme Guide (including provisions on Capacity Building Projects) is released.
How to apply?
Organisations wishing to apply for Capacity Building in the field of Higher Education projects are invited to submit applications on-line to the Education, Audiovisual and Culture Executive Agency in Brussels.
First at all,
1. Read the Guidelines and the call for proposals carefully.
Please note that the core description of your CBHE project will have to be completed in the Annex 1 “Detailed description of the project”.
2. Applicants must have an EU Login (European Commission Authentication Service) account. If you already have an EULogin account, you may use this, if not, create an EULogin account. When you have created your EULogin account, return to this page.
You are now ready to start the application process:
The applicant and all partner organisations must be registered in the Participant Portal. Organisations that register in the Portal receive a Participant Identification Code (PIC) that will be requested in the electronic application form. To access the Participants’ portal, you will need your EULogin username and password.
Given that each applicant organisation should use only one PIC code, please first check with your legal representative’s office whether such a PIC number has already been created for your organisation. If this is the case, you may use this PIC code to create your electronic application form. At the application stage, PIC statutes can be either “Validated”, “Declared” or “Sleeping” but in case of double reference for one same organisation, the “Validated ” PIC should always be considered.
Create your official electronic application form, also called the eForm. Use the official application package and the correct application form for the Capacity Building in the Field of Higher Education programme action.
The KA2 – Capacity Building in the Field of Higher Education 2017 eForm is available under two different types of eForms, one for Joint Projects and one for Structural Projectsю
Completing your application:
1. Fill in the eForm with the required data.
2. Do not forget also to complete and attach the three mandatory attachments to the eForm. For that, please refer to the Annexes navigation tab to download the relevant templates.
3. Once you have completed the eForm and attached the annexes, validate the eForm. This triggers an automatic check that informs you if your application form is complete. If this is the case, you can submit it online.
4. When you have submitted your application online, you should receive a confirmation email and reference number. If not, contact the helpdesk.
Please DO NOT SEND A COPY of the e-form and the attached documents by post to EACEA.