On June 18, 2025, the National Erasmus+ Office in the Kyrgyz Republic organized a coordination webinar focused on the preparation of intermediate and final reports for Erasmus+ Capacity Building in Higher Education (CBHE) projects, in line with the requirements of the European Education and Culture Executive Agency (EACEA).<\/p>\n
The webinar brought together project coordinators, financial managers, and partner institution representatives to review the reporting process and clarify the standards set by EACEA. The 3.5-hour meeting was moderated by the National Erasmus+ Office and featured in-depth sessions led by experts from EACEA and NEO Kyrgyzstan. The main objectives were to ensure a shared understanding of reporting requirements, review progress on project deliverables, clarify documentation standards, and improve coordination among partner institutions.<\/p>\n
Key topics covered included:
\n– Structure, content, and financial requirements for EACEA reporting
\n– Status updates on work packages and required documentation
\n– Preparation of supporting documents and audit-readiness
\n– Common reporting errors, practical recommendations, and examples of best practices
\n– Division of roles and planning for timely report submission among project partners<\/p>\n
Key Highlights of the Meeting:<\/p>\n
Outcomes:<\/p>\n
\u00a0Participants gained a clear overview of the structure, content, and financial components required by EACEA for both interim and final reports.<\/p>\n<\/li>\n
\u00a0Institutions reviewed the status of work packages and confirmed the availability and quality of required documentation, including supporting annexes.<\/p>\n<\/li>\n
The meeting provided practical guidance on the preparation of essential supporting documents such as timesheets, attendance lists, and dissemination evidence, enhancing audit-readiness.<\/p>\n<\/li>\n
\u00a0Coordinators discussed frequent reporting errors and received actionable recommendations and real-life examples of effective practices to ensure compliance and quality.<\/p>\n<\/li>\n
\u00a0Partners agreed on internal responsibilities and a timeline for completing and reviewing reports, improving coordination and accountability across consortia.<\/p>\n<\/li>\n<\/ul>\n
This webinar served as a practical guide for ensuring high-quality reporting and reinforced the importance of accurate documentation and timely coordination within Erasmus+ CBHE consortia.<\/p>\n